Articles tagged with: technology

The importance of digital preservation

on Friday, 20 August 2021. Posted in Archives, History Centre

As an archive service, preservation is at the heart of what we do; together with collecting records and making them accessible, it forms the holy trinity of archival functions. Record keepers and archivists have been preserving records for centuries and if we were to examine boxes at random in our strongrooms, we would no doubt come across records on centuries old paper, parchment or vellum. Many of these records are still in perfect condition and will continue to be so in perpetuity as they are housed in climate-controlled conditions.

However, it is now widely accepted that paper records are created less and less these days, with many offices proudly proclaiming to be ‘paper free’. Yet the information and data must still be recorded, must still be collected, and most importantly must still be preserved. Herein lies the problem, the media on which digital records are stored are not nearly as stable as traditional record formats. For example, a hardback financial ledger stored in the correct conditions could last for centuries, whereas a thumb drive containing the same information may not last for a decade before it becomes corrupted. Not only this, with advances in technology comes the issue of obsolescence. For example, CDs were the ‘go to’ audio format as 15 years ago, though now how many of us even own a CD player? That’s before we even consider cassettes, audio reels, Betamax and cinefilm. All of these require specialist equipment to work with the content. Audio-visual material in these formats often gets donated to archives and we have plenty here at Wiltshire & Swindon History Centre and it is our responsibility to make them as accessible as possible. While this is sometimes impossible, we will always strive our best and explore all possible options. However, collecting the specialist equipment would not be the best course of action. When possible, it is best to have them digitised, as it is considerably easier to use a digital file, though this still does not solve the problem. We must now consider the concept of ‘bit rot’; that is, when the quality of a digital file diminishes over time and through overuse.

With so much to consider (the above barely scratches the surface), it is of little surprise that the discipline of digital preservation was born. It was clear that digital preservation practitioners would be required to monitor changes in technology and the affects this would have on the long-term preservation of digital material. The nature of their work, ensuring records survive in perpetuity, is inextricably linked to the work of archivists and it is of little surprise that many archivists now train in digital preservation.

While the majority of the records we receive here at WSHC arrive in paper format, we as archivists now need to be aware of this new discipline, as digital accessions are becoming more frequent. Indeed, some organisations now employ digital archivists, whose remit is solely focused on digital records and digital preservation.

Being a Newbie in Lockdown

on Wednesday, 20 May 2020. Posted in Archaeology

Joining any new organisation can be a daunting prospect, but joining one when you can’t even travel to your place of work or meet your new colleagues? Yes, life in a time of C-19 has presented all kinds of unique situations to people across the country and while my issues were trivial compared to those faced by others, I must say it been quite an experience.

First, to introduce myself. I am Neil Adam, recently the Senior Archaeologist at Hampshire County Council, who has finally come ‘home’ to Wiltshire (I live in Warminster!) to serve as the new Assistant County Archaeologist, mainly covering Salisbury and the south of the county. I spent the first 25 years of my time in archaeology working for various commercial field units across southern England (Wessex, AC, Cotswold, Oxford), (which included working at such sites as West Kennet Farm, Silbury Hill and Stonehenge) before moving into consultancy in early 2010 and then into curation with Hampshire in 2015 (poacher turned gamekeeper). I am extremely excited about the prospect of working in my home county and one filled with some of the most iconic archaeological sites in the country, and in the case of one particular site, the world.

My favourite sites in Wiltshire:

Any my local vista:

When I was offered the post in late February this year all seemed set for the move to the History Centre, a new commute, new colleagues and a new building to find my way around. I did warn Melanie that I also had a trip planned for May across Florida, so having got settled in, I would then be away for a couple of weeks (I was actually supposed to leave yesterday…). However, as with everyone else on planet Earth all that came to nothing and I found myself instead taking a very extended staycation at Chez Adam.

As you all know starting a new job usually involves an overload of new work practices, registrations, P45s, trying to remember who everyone in the team is (not very good with names, better with faces) and then lots of e-induction courses. Well, that went out of the window following the closure of my new workplace, just 2 weeks before I was due to start. However, thanks to the efforts of Terry, Melanie, Tom, the IT department and many others at the History Centre, the basics of the job (my Wiltshire Council ID badge, laptop, phone and headset) were all ready for me to pick up from Chippenham in a social distancing operation worthy of any government leaflet. Back home it was set up time and soon I was on the road to full induction thanks to the wonders of modern technology (well Skype and Teams anyway). A few weeks have followed where I have got up to speed on who is who and who does what at the council (and yes that did include e-learning!) and then began the process of familiarising myself with the ins and outs of my new job.

Good points? Well, being stuck in my little back room I have had the time to work through a lot of material at my own pace without the day to day back and forth of an office environment and as a result I think I got up to speed on a great many things at a faster rate than I otherwise would have. I must have also saved a fair bit in petrol and wear and tear on the car.

Bad points? It has been a bit strange getting to know my new colleagues through the small window of an online communication system and you miss that vital human contact where so many minor queries and issues can be sorted. The strangest thing is that as I arrive at the end of my first month in the job I am still to learn how to get into the building I am meant to work in and were to find the nearest café. I wonder if my colleagues look the same in person as they do on video?....

By Neil j. Adam

Assistant County Archaeologist

logos1

Accredited Archive Service